Take it from us, your professional event planners - we never work an event without having an emergency checklist!
Even the best plans can fall short and the most experienced event planners can stymied
by unforeseen circumstances. Having an emergency checklist and the right supplies on hand can allow you to handle anything that comes your way.
Things that move but weren't supposed to:
Duct tape fixes everything, right? That's almost true! Having a variety of tape, depending on
the situation, is essential. Clear tape, gaffer tape, clothing tape, removable adhesive strips and
double sided tape are important tools for fixing things that should be immobile. Sewing kits,
safety pins, zip ties, locks and other theft-prevention measures fall into this category as well.
Things that don't move but were supposed to:
Now it's time to introduce duct tape's other half - WD40! A lubricating spray can be helpful for
loud doors, removing sticky things and more. Scissors and wire snips are essential tools as well.
An extra cake knife / serving utensils may also be helpful.
Is the event outside? If so, bug spray and sunscreen are a must. Anti-itch cream and
antihistamines for those bites that inevitably happen can also save the day. An ice cold
airconditioned event hall? Toe warmers under the table cloth may be needed.
Look your best:
In the case of a wedding, photo shoot or keynote speaker, appearance matters. Stain stick, oil
absorbing sheets, static guard and a lint roller are important tools to make sure that your
clients (and you!) be camera ready.
Power it up:
Extension cords, power strips, batteries, extra charging cables - we've all seen the situation
where the cord just isn't long enough. Having additional supplies to provide power will never do
you wrong. Additionally, think about what you would need if the power goes out completely -
flashlights, lighters and candles.
Permanent markers, pens, highlighters, extra paper, paper clips and binder clips, rubber bands,
etc. If you're planning an event with registration or that will take payment, throw in extra money
envelopes and receipt paper as well. Extra name tags and acrylic sign holders are also life
Safety and wellness:
A couple of snacks (remember food allergies) and bottles of water are critical when there's no
time for lunch. Basic first aid supplies and pain relief will also keep you and your guests going.
Cotton swabs and tweezers have a variety of purposes, and a basic tool kit to hammer in a
wayward nail or bend a protruding wire will serve you well. Rubber gloves and trash bags can
also help contain messes safely.
Example packing list:
You can download our FREE printable checklist below!
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