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PRE-WEDDING EMERGENCY CHECKLIST FROM MBD MARKETING & EVENTS

10/15/2022

 
"Hope for the best and plan for the worst."
Your big day is just days away. The RSVPs are in, dresses tailored and catering confirmed.
What could go wrong? No wedding – no matter how well-planned and well-run – is
immune to the occasional crisis or disaster. Knock on wood and consider this prewedding
emergency checklist:
Picture
Know your venue and its contacts.
There is a leak in the women's bathroom. Before your guests ruin their shoes, know who
the contacts are for your venue. Work with them to have a plan B in case of maintenance
emergencies, weather or other unforeseen situations.

Same for vendors.
Only 85 chairs were delivered instead of 100. Who do you call? Having a clear list of all
vendor contacts - and distributing it to all members of your event team - is critical to
managing emergencies on the fly.

Be familiar with evacuation plans and emergency exits.
The fire alarm is going off. What now? Have a plan for how you will evacuate your guests -
and communicate the need to do so. Having a PA system, bullhorn or whistle in your
emergency kit can help you get the attention of a crowd. Identify staff or volunteers in
advance to help guide guests to emergency exits.

Print it out.
Having copies of all guest lists, permits, contracts, contact numbers, maps, layouts, etc. can
be a lifesaver. We all love trees and live in a digital world, but there's nothing like a visual in
case of an emergency. Being able to show someone on a map where the extra chairs go or
how you are going to move things around is critical. Additionally, you can handoff paper
much more easily than a tablet when delegating tasks or information. Have enough
copies for everyone and a few extras, just in case.
Picture
Have an emergency kit packed and ready.
You have things that are moving that shouldn't. Things that aren't moving that should. A
change to the menu. A giant spill. And no time to run back home or the office to deal
with it. Emergency kit to the rescue!

Looking for a FREE emergency kit packing list? Download our printable below.
pre-wedding_emergency_checklist.pdf
File Size: 709 kb
File Type: pdf
Download File

Don't go it alone.
Rather than dealing with emergencies yourself, why not kick up your heels and enjoy
your wedding. Let MBD Marketing & Events take on the heavy lifting, so you can dance
the night away!
My Big Day has planned over 300 weddings! Trust your event planning experts!
Picture
Small Business. Big Impact.
​
As a connected collective of experts, My Big Day specializes in the creative touches so many marketing campaigns & events these days are lacking. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns! 
Allow us to WOW you and your guests!
As purveyors of fun with My Big Day, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority!


Contact MBD Marketing & Events
​​
Small Business. Big Impact.

Phone: 970-613-1455  or  303-886-3068

In Case of Emergency Checklist

9/18/2022

 
Picture
Take it from us, your professional event planners - we never work an event without having an emergency checklist!

Even the best plans can fall short and the most experienced event planners can stymied
by unforeseen circumstances. Having an emergency checklist and the right supplies on hand can allow you to handle anything that comes your way.

Things that move but weren't supposed to:

Duct tape fixes everything, right? That's almost true! Having a variety of tape, depending on
the situation, is essential. Clear tape, gaffer tape, clothing tape, removable adhesive strips and
double sided tape are important tools for fixing things that should be immobile. Sewing kits,
safety pins, zip ties, locks and other theft-prevention measures fall into this category as well.

Things that don't move but were supposed to:
Now it's time to introduce duct tape's other half - WD40! A lubricating spray can be helpful for
loud doors, removing sticky things and more. Scissors and wire snips are essential tools as well.
An extra cake knife / serving utensils may also be helpful.

Climate control:
Is the event outside? If so, bug spray and sunscreen are a must. Anti-itch cream and
antihistamines for those bites that inevitably happen can also save the day. An ice cold
airconditioned event hall? Toe warmers under the table cloth may be needed.

Look your best:
In the case of a wedding, photo shoot or keynote speaker, appearance matters. Stain stick, oil
absorbing sheets, static guard and a lint roller are important tools to make sure that your
clients (and you!) be camera ready.

Power it up:
Extension cords, power strips, batteries, extra charging cables - we've all seen the situation
where the cord just isn't long enough. Having additional supplies to provide power will never do
you wrong. Additionally, think about what you would need if the power goes out completely -
flashlights, lighters and candles.
Picture
Mobile office:
Permanent markers, pens, highlighters, extra paper, paper clips and binder clips, rubber bands,
etc. If you're planning an event with registration or that will take payment, throw in extra money
envelopes and receipt paper as well. Extra name tags and acrylic sign holders are also life
savers.

Safety and wellness:
A couple of snacks (remember food allergies) and bottles of water are critical when there's no
time for lunch. Basic first aid supplies and pain relief will also keep you and your guests going.
Cotton swabs and tweezers have a variety of purposes, and a basic tool kit to hammer in a
wayward nail or bend a protruding wire will serve you well. Rubber gloves and trash bags can
also help contain messes safely.

Example packing list:
  • Duct tape
  • Clear tape
  • Gaffer tape - black and white
  • Double sided tape
  • Clothing tape
  • Removable adhesive strips
  • Zip ties (variety of sizes)
  • Safety pins
  • Floral / pearl-headed pins
  • Sewing kit
  • Security cables / locks
  • Lubricating spray
  • Scissors
  • Wire cutters / snips
  • Cake knife / extra serving utensils
  • Lint roller
  • Static guard spray
  • Oil absorbing sheets
  • Stain stick
  • Bug spray
  • Sunscreen
  • Anti-itch cream
  • Antihistamines
  • First aid kit
  • Pain relievers
  • Cotton swabs
  • Cotton swabs
  • Tweezers
  • Hand / toe warmers
  • Extension cords
  • Power strip
  • Batteries
  • Phone charger
  • Lighter
  • Candles
  • Flashlight
  • Tool kit
  • Permanent markers
  • Pens
  • Highlighters
  • Paper clips / binder clips
  • Money envelopes
  • Name tags
  • Acrylic sign holders
  • Paper / sticky notes
  • Rubber bands
  • Stapler
  • Folders / clipboards
  • Snacks
  • Water
  • Rubber gloves
  • Trash bags
You can download our FREE printable checklist below!
in_case_of_emergency_checklist.pdf
File Size: 1302 kb
File Type: pdf
Download File

Picture

Top 10 Mistakes When Hosting a Company Party

9/13/2022

 
Picture
MBD has been in business for 16 years and we have a team of 15 industry professionals who have learned a thing or two over the years about company events.
What do you NEED to know?
​

Download our free printable!
.top_10_mistakes_when_hosting_a_company_event.pdf
File Size: 1491 kb
File Type: pdf
Download File

Small Business. Big Impact.
​
As a connected collective of experts, My Big Day specializes in the creative touches so many marketing campaigns & events these days are lacking. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns! 
Allow us to WOW you and your guests!
As purveyors of fun with My Big Day, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority!


Contact MBD Marketing & Events
​​
Small Business. Big Impact.

Phone: 970-613-1455  or  303-886-3068
​
Email Us

 
We serve the entire Front Range;  Denver, Southern Wyoming, the CO Mountains, and Northern Colorado: Loveland, Fort Collins, Greeley, Windsor, Berthoud, Estes Park, Lyons, Longmont, Boulder, Wellington, Johnstown, Evans, Severance, Timnath, Mead, Frederick, Firestone, Milliken
Picture

Top 10 Reasons to Enlist a Planner for Your Conference: FREE DOWNLOAD

7/12/2022

 
Picture
MBD has been planning conferences and managing large-scale events for years. We've have checklists and emergency kits, communications plans and back-up plans.
What do you NEED to know?

Download our free Top 10 List!
​
Top 10 Reasons to Enlist a Planner for Your Conference
top_10_reasons_to_enlist_a_planner_for_your_next_conference.pdf
File Size: 489 kb
File Type: pdf
Download File

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​My Big Day Company LLC  2006-2023  www.MyBigDayCompany.com 
970-613-1455  or  303-886-3068   EMAIL US

We serve the entire Front Range;  Denver, Southern Wyoming, the CO Mountains, and Northern Colorado: Loveland, Fort Collins, Greeley, Windsor, Berthoud, Estes Park, Lyons, Longmont, Boulder, Wellington, Johnstown, Evans, Severance, Timnath, Mead, Frederick, Firestone, Milliken

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