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True Stories: Examples of How an Event Planner Saves the Day pt.1

12/15/2022

 
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We hear the question all the time, "Do I really need to hire an event planner?"
Maybe you are really organized...
Maybe you are surrounded with helpful people.
While there is no question that organizational skills and reliable friends can aid in an event's success - there is nothing like having a professional team to ensure your event is successful and stress free.

With over 160 years of combined experience on our event planning team, we have compiled a number of memorable 'Event Planner to the Rescue' moments during our time working together. So many popped up that we had to make this a multi-part blog!
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Examples of how we have saved the day at events:


- Guest Book Tree Stump: Some over-served guests at a wedding decided to create their own art masterpiece and ruin a bride & groom's tree stump guest book. MBD jumped into action, had the guests removed, and came up with an alternative guest book to capture the day.

- Safety Pins: We have them in our emergency kits and need these at every other event. We can't tell you how often there is a fabric emergency that requires a safety pin!

-Cabs/Uber: We have called countless car services to get guests home safely. 50% of our own planning team have actually been designated drivers at client events when a car service wasn't available.

- Bubbles: Can't get kiddos down the aisle? We can, and have. We carry bubbles in our emergency kits. Little kids who are too small to be predictable in a wedding party will make it down the aisle if bubble are available!

-Vodka Run: We have planned countless events where the amount of alcohol the client provided was underestimated and MBD ran to the liquor store to pick up more. Booze, juice boxes, ice.... you name it. We are often the wheels and credit cards behind the scenes so your fun isn't interrupted.

-Bussing tables: We aren't caterers, but you would never know it. If your caterer doesn't have enough hands, or you ordered 'drop & go catering' without realizing that you need someone to serve the food and clean up.... we are often in the background, cleaning up.

-Pen for marriage certificate: You just said I do. You need to make it official. Who has the marriage certificate? Who has a pen to sign it? We do. We even bring a 'pretty pen' which you would prefer to have in photographs over that pen with your realtor's address on it.

-Sewing kit repairs: Our emergency kits include a sewing kit... and yes, we have run out of thread! You may be surprised how many outfit fails happen a year. We can sew too!


MBD's Event Planner Saves the Day Video:

Planning an event? You NEED us.

​

Making Business Personal
As a connected collective of experts, My Big Day specializes in creativity. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns! 

My Big Day makes business personal by bringing JOY to the job in everything we do.
​
As purveyors of fun with My Big Day, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority!


Contact MBD Marketing & Events
​​
*** Bringing Joy to the Job ***

Phone: 970-613-1455  or  303-886-3068
Email Us




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PRE-WEDDING EMERGENCY CHECKLIST FROM MBD MARKETING & EVENTS

10/15/2022

 
"Hope for the best and plan for the worst."
Your big day is just days away. The RSVPs are in, dresses tailored and catering confirmed.
What could go wrong? No wedding – no matter how well-planned and well-run – is
immune to the occasional crisis or disaster. Knock on wood and consider this prewedding
emergency checklist:
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Know your venue and its contacts.
There is a leak in the women's bathroom. Before your guests ruin their shoes, know who
the contacts are for your venue. Work with them to have a plan B in case of maintenance
emergencies, weather or other unforeseen situations.

Same for vendors.
Only 85 chairs were delivered instead of 100. Who do you call? Having a clear list of all
vendor contacts - and distributing it to all members of your event team - is critical to
managing emergencies on the fly.

Be familiar with evacuation plans and emergency exits.
The fire alarm is going off. What now? Have a plan for how you will evacuate your guests -
and communicate the need to do so. Having a PA system, bullhorn or whistle in your
emergency kit can help you get the attention of a crowd. Identify staff or volunteers in
advance to help guide guests to emergency exits.

Print it out.
Having copies of all guest lists, permits, contracts, contact numbers, maps, layouts, etc. can
be a lifesaver. We all love trees and live in a digital world, but there's nothing like a visual in
case of an emergency. Being able to show someone on a map where the extra chairs go or
how you are going to move things around is critical. Additionally, you can handoff paper
much more easily than a tablet when delegating tasks or information. Have enough
copies for everyone and a few extras, just in case.
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Have an emergency kit packed and ready.
You have things that are moving that shouldn't. Things that aren't moving that should. A
change to the menu. A giant spill. And no time to run back home or the office to deal
with it. Emergency kit to the rescue!

Looking for a FREE emergency kit packing list? Download our printable below.
pre-wedding_emergency_checklist.pdf
File Size: 709 kb
File Type: pdf
Download File

Don't go it alone.
Rather than dealing with emergencies yourself, why not kick up your heels and enjoy
your wedding. Let MBD Marketing & Events take on the heavy lifting, so you can dance
the night away!
My Big Day has planned over 300 weddings! Trust your event planning experts!
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Small Business. Big Impact.
​
As a connected collective of experts, My Big Day specializes in the creative touches so many marketing campaigns & events these days are lacking. With superior organization, marketing experience and original ideas, we pull off amazing events and campaigns! 
Allow us to WOW you and your guests!
As purveyors of fun with My Big Day, we support businesses and individuals in the growth of their ideas, events and marketing strategies. Our creative aptitude allows for unique ideas. Our passion for perfection makes every client a priority!


Contact MBD Marketing & Events
​​
Small Business. Big Impact.

Phone: 970-613-1455  or  303-886-3068

Coronavirus and Large Events - What Should I Do?

3/11/2020

 
My Big Day is no stranger to managing event emergencies, but this is a first!
COVID-19 is wiping out events large and small across the nation - and beyond.

As event planners, we feel that it is our responsibility to be on top of all potential event roadblocks, including Plan A, Plan B and Plan C for unbelievable things such as the Coronavirus.
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For those responsible for putting on events that bring crowds of people together, the World Health Organization has published some key planning recommendations ....

Specific features of the event that should be considered include:
  • crowd density;
  • the nature of contact between participants (for example, a concert or religious event, indoors or outdoors, the layout of the venue);
  • whether the event will be attended by registered and non-registered participants;
  • the profession of the participants and their possible previous exposure;
  • the number of participants coming from countries or areas affected by the COVID-19 outbreak within 14 days prior to the event;
  • the age of participants; because elderly people who have co-morbid conditions appear to be more seriously affected, mass gatherings composed principally of this cohort may be associated with increased transmission;
  • the type or purpose of event (for example, sporting, festival, religious, political, cultural);
  • the duration and mode of travel of participants; if the duration of the mass gathering is longer than the incubation period for COVID-19 infection (14 days), then most event-associated cases would be expected to occur while the event is under way. In contrast, if the duration is shorter, most cases would likely occur after the event as people travel and return to their home communities.
Coming up with an action plan for any event is absolutely necessary.
Clear messaging is also a must.
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As an event participant, what can you do?

Wash your hands frequently. Regularly and thoroughly clean your hands with an alcohol-based hand rub or wash them with soap and water.

Why? Washing your hands with soap and water or using alcohol-based hand rub kills viruses that may be on your hands.

Maintain social distancing. Maintain at least 1 metre (3 feet) distance between yourself and anyone who is coughing or sneezing.

Why? When someone coughs or sneezes they spray small liquid droplets from their nose or mouth which may contain virus. If you are too close, you can breathe in the droplets, including the COVID-19 virus if the person coughing has the disease.


Avoid touching eyes, nose and mouth.

Why? Hands touch many surfaces and can pick up viruses. Once contaminated, hands can transfer the virus to your eyes, nose or mouth. From there, the virus can enter your body and can make you sick.
Practice respiratory hygiene.

Make sure you, and the people around you, follow good respiratory hygiene. This means covering your mouth and nose with your bent elbow or tissue when you cough or sneeze. Then dispose of the used tissue immediately.

Why? Droplets spread virus. By following good respiratory hygiene you protect the people around you from viruses such as cold, flu and COVID-19.

If you have fever, cough and difficulty breathing, seek medical care early. Stay home if you feel unwell. If you have a fever, cough and difficulty breathing, seek medical attention and call in advance. Follow the directions of your local health authority.

Why? National and local authorities will have the most up to date information on the situation in your area. Calling in advance will allow your health care provider to quickly direct you to the right health facility. This will also protect you and help prevent spread of viruses and other infections.
​
Stay informed and follow advice given by your healthcare provider. Stay informed on the latest developments about COVID-19. Follow advice given by your healthcare provider, your national and local public health authority or your employer on how to protect yourself and others from COVID-19.
​
Why? National and local authorities will have the most up to date information on whether COVID-19 is spreading in your area. They are best placed to advise on what people in your area should be doing to protect themselves.

Be Smart
Be Careful
Be Considerate of Others
Put Your Health First.
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Do I REALLY Need a Wedding Planner? Just One Example of Why the Answers is YES YES YES!

9/16/2019

 
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This past weekend we were honored to be hired as the planning team for a couple who was getting married in Estes Park. Today the team debriefed about all the wedding details, as we constantly scrutinize our work, and evaluate the other vendors our clients hire and consider whether or not we would recommend them to others.

This wedding was another PERFECT example of why you hire planners. Not only do we manage the details, we jump in and help your other vendors with their work should they fall short, to ensure you are not left stressing over things you shouldn't have to worry about. Everything below actually happened at ONE WEDDING.
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What happened: When reviewing contracts of vendors our couple hired, we noticed they hired a company that another client of ours had a very negative experience with. We gave them honest feedback and suggested they NOT to use a particular employee that we didn't feel would serve them well.

What COULD HAVE happened: This couple could have had the same unfortunate experience another client had if they hadn't hired us and allowed us to review their contracts.

What happened: Our clients were from out of state and purchasing all of their decorations, shipping them to their house, then having to ship them to Colorado didn't make sense.
We offered to rent them what we had that would fit with their theme for a very small fee. We also allowed them to ship their other decorations to us and we transported them to the wedding.

What COULD HAVE happened:
​Unnecessary expenses, stress, and more work for the bride and groom.

What happened: The catering staff was short staffed and wasn't able to clear the tables in a timely fashion. My Big Day jumped in and started clearing plates, refilling waters, etc.

What COULD HAVE happened: The Mother of the Bride and Aunt Julie could have been clearing plates, rather than visiting with guests.
  
What happened: Since the catering team was short staffed, they also didn't have enough hands to cut cake and serve it to guests.  Guess who served all of the guests? Yours truly.

What COULD HAVE happened: The cake would have made it out to tables by the end of the night when half of the guests had already left.

What happened: The DJ clearly didn't have the correct notes for this bride and groom. He made one mistake after another. My Big Day stepped in with our notes and babysat him to make sure he got his playlist in order.

What COULD HAVE happened: Their guests could have been doing the Macarena and Chicken Dance, even though they explicitly put those on the DO NOT PLAY list.

What happened: The DJ was not well spoken on the microphone and botched a few important moments. My Big Day  Event Planners having a wealth of Public Speaking experience, so we politely took over announcements and let him focus on the playlist.

What COULD HAVE happened: Angry family members insulted that they were called by the wrong name, guests missing their shuttle ride back to their hotel, missed speeches... you name it.

When you hire events planners, you are hiring a team of experts who have your best interest at heart, years of experience with every kind of emergency you can imagine, and a team of people who have worked with hundreds of different vendors. We are flexible, reliable, and happy to recommend other great vendors in the industry.
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Contact My Big Day

"Dream Big, Live Big. For Life's Events!"
Original Ideas, superior strategies, your own private party planner.

​
~Event Planning, Coordination & Management~

My Big Day llc

Phone: 970-613-1455  or  303-886-3068
Email Us

Located in Loveland, CO


As event planners, we serve the entire Front Range;  Southern Wyoming, the CO Mountains, and Northern Colorado: Loveland, Fort Collins, Greeley, Windsor, Berthoud, Estes Park, Lyons, Longmont, Boulder, Wellington, Johnstown, Evans, Severance, Timnath, Mead, Frederick, Firestone, Milliken

A Summer Garden Wedding in Fort Collins, CO

8/26/2014

 
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My Big Day was honored to be chosen as the planners for this stunning garden wedding. The event was hosted at the lovely home of Gary and Carol Ann Hixon of Fort Collins, near Horsetooth Reservoir. The bride and groom, Nikki & Ryder, were surrounded by loved ones who helped with all the little touches that made the day extra special.

Hosting a large event a a private home is no small feat. Not only are you bringing in decorations and rentals to a location vendors haven't been to before, but you need an XXL emergency kit available to trouble-shoot any accessories needed, should the home not be equipped with traditional supplies you would find at a venue.  Luckily, My Big Day carries a large amount of supplies with us, AND the Hixons are no strangers to hosting large galas at their home.  Aside from some unpreventable weather just prior to the wedding, the day want off without a hitch!

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Thank you to all the vendors who made Ryder & Nikki's wedding a spectacular celebration of love!

Flowers
: Florals by Rhonda
Cake: Fiona’s Deli & Bakery
DJ/MC: Robert Krueger
Photographer: BlueHaus Studios
Videographer: Forget Me Not Media
Caterer: Café Mexicali
Bartending: With a Twist LLC
MakeUp: Keegan Steele
Hair: Alysse Riccio
Rentals: Best Event Rentals


-My Big Day LLC

The Importance of a 'Plan B'

5/7/2014

 
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No event – no matter how well-planned and well-run – is immune to the occasional crisis or disaster.

My Big Day believes a good event planner will be able to think on his or her feet for the small stuff, and have a solid crisis plan in place for dealing with the biggies. You can’t possibly expect to plan for every type of crisis, but a little advance planning will go a long way to ensure that you can handle whatever comes your way!

Maintenance Emergencies:
If your function takes place in a hotel or convention facility you should discuss emergency plans with the Director of Sales and Maintenance Engineer. They should provide you with a contact at the site that will take care of any emergency or maintenance issues. If your event is being held in a private hall, find out who in their organization is responsible for facility management and ask for someone to be available during your event. In your contact list, keep numbers of 24-hour locksmiths, plumbers and electricians.
Technical emergencies fall into this category as well.  Having a tech on hand is crucial if your event involved music, lighting, presentations and the like!
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Medical Emergencies:
When planning a large outdoor festival or sporting event, it on makes sense to have first aid personnel on hand.  Festival-goers may suffer from heat stroke (or hypothermia in the winter), minor or major cuts, sunburn or food poisoning. For large events, it’s a good idea to include in your rental items a tent that can be used to shelter people from the sun or cold while receiving treatment for minor injuries. Discuss options and get advice from your local ambulance volunteer force or contracted service providers. Be sure to include the local hospital, emergency line and non-emergency police number in your list of contacts.
Weather Emergencies:
The weather is always unpredictable, or at least you should embrace this philosophy when planning an event.  Don't ever count on perfect weather. Have a backup plan.  If your event is outdoors, ask your venue if there is an indoor option, should the weather not cooperate.  Also consider tent rentals, or even another site that doesn't have an event booked that day. (You know, because you did your research)

Never underestimate the importance of extra umbrellas, raincoats and blankets.
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If you are well prepared, chances are  you won't need the Plan B.  But that one time when everything goes wrong, you'll be glad you were prepared!
-My Big Day

Create Your Own 'Post Party Recovery Kit!'

11/26/2013

 
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My Big Day knows what it's like to host a party... or attend a party, and FEEL it the next day!

When hosting a party-- whether it be a bachelor party, bachelorette party, birthday party, New Years Eve party, a wedding, a sporting event, a Halloween party, etc... feel free to use our helpful list of hangover, or post party recovery essentials!

Put together bags or baggies filled with goodies your guest will appreciate the next day.

Or... if you are an avid party participant, pack your own emergency kit and keep it in  your travel bag or car!

Below is our helpful list of essentials.
Feel free to download the My Big Day document and take the list with you!

Create Your Own ‘Post Party’ Recovery Kit from My Big Day
- Recover from a great party, with these essentials -
Great for hangovers, bachelor parties, bachelorette parties, weddings, New Year’s Eve, birthdays and more!

•  Coconut water, mineral water or a sports drink
•  Bandages 
•  Hair ties
•  Advil/Tylenol
•  Pepto
•  Hand sanitizer
•  Wisps
•  Chocolate
•  Travel face wipes
•  De-puffing eye gel
•  Travel mouth wash 
•  Travel first aid kit
•  Shout wipes or Tide stick
•  Freezer eye mask
•  Tums
•  Crackers
•  Apple
•  Mints/gum
•  Travel dry shampoo
•  Emergen-C
•  5 Hour Energy shot
•  Perfume or cologne
•  Tissues
•  A protein bar
•  An alibi!
post_party_recovery_kit_tips_from_my_big_day.pdf
File Size: 152 kb
File Type: pdf
Download File

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Safe Driving in Northern Colorado

10/31/2013

 
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Being a party planner, one of the issues that commonly comes up is how to get people home safely. While it is not my responsibility, ultimately providing resources to party guests is the smart thing to do.

My Big Day Events has partnered with a number of taxi companies and car services. We list these options with every event we host. Below is a list of those companies we recommend.

For those party people living in Loveland, we have a newer car service, called Genesis that runs 24 hours. Click on their logo to learn more.
Also, if you are one of those people who hates to leave your car someplace overnight, check out Trunk Drivers. They will put their little moped in your trunk, drive you home, then ride the moped back!


Below are some DD options in Northern Colorado:
Trunk Drivers (970) 658-0806
Shamrock Yellow Cab 
(970) 224-2222
All American Limo & Taxi  (970) 310-3727
Genesis Car Service (970) 599-9515
Central Car Service (970) 223-9933
Sapphire Car Service  (970) 545-0919


Tags: Loveland, Longmont, Fort Collins, Ft. Collins, N. Colorado, Front, Range, Noco, Foco, Drunk, driving, taxi, cab, D.D., Car, service, limo, safe, berthoud, timnath, severance, greeley, evans, laporte, estes park, johnstown, windsor
, driver, safety, co, party, ft, collins, city, old town, downtown, 24, hours
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Halloween Pranks That Went Horribly Wrong!

10/24/2013

 
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As we are gearing up for Halloween, we are tempted to get elaborate with our decorations, and surprises for Trick or Treaters!
My Big Day certainly loves a good murder scene at parties... fake of course.
In researching some creative ideas for our 'Create Your Own Murder Scene' photobooth a the "Slash-back to the 80's" party, we came across this website with some Halloween pranks that went horribly wrong.


Be inspired, decorate smart!
CLICK HERE to read about this bad pranks!

Wedding Jitters: The History of "Cold Feet"

7/12/2013

 
A conversation with a co-worker sparked this blog post.  We were theorizing on the history of 'cold feet.'  There are so many phrases used in our language that we use regularly without knowing their origin.  Cold Feet is just one of many. 

After much searching, here is what I found:

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The history of the phrase getting cold feet  does not actually have a certain origin.
Some sources say it first appeared in Stephen Crane's 1894 work Maggie: A Child of the Streets. A character shows his admiration for a man who does not suffer from doubt whenever a tough decision must be made.

Others say the phrase was popular in Germany during the 1860s, describing gamblers and others whose livelihoods depended on being supremely confident in their decisions.

Some sources even suggest the description as a metaphor for lost courage can be traced back to the writings of Ben Jonson, a contemporary of William Shakespeare. This particular reference appears to be more related to a sense of poverty, however, not a sudden loss of fortitude or courage. Literally having cold feet from a lack of proper footwear could indeed make a person more cautious or hesitant, however, so its possible both concepts contributed to the popularity of the phrase.
Although the origin of the common phrase cannot be directly related to one of these many references, scientific studies have been done on cold feet as it relates to marriage.

 The University of California conducted a study that showed Couples With Cold Feet Before Marriage Are More Likely to End Up Divorced.  In fact, Multiple studies have been done on the effects of cold feet.

The long and the short of it is... although we don't know the true origin of the term cold feet, it is a staple phrase in our language, so much so, that studies have been done on the phenomenon, storylines have been written, and movies produced.

If only a good pair of socks could cure wedding jitters!
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​My Big Day Company LLC  2006-2022  www.MyBigDayCompany.com 
970-613-1455  or  303-886-3068   EMAIL US

We serve the entire Front Range;  Denver, Southern Wyoming, the CO Mountains, and Northern Colorado: Loveland, Fort Collins, Greeley, Windsor, Berthoud, Estes Park, Lyons, Longmont, Boulder, Wellington, Johnstown, Evans, Severance, Timnath, Mead, Frederick, Firestone, Milliken

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Photo used under Creative Commons from wuestenigel