My Big Day is no stranger to managing event emergencies, but this is a first!
COVID-19 is wiping out events large and small across the nation - and beyond.
As event planners, we feel that it is our responsibility to be on top of all potential event roadblocks, including Plan A, Plan B and Plan C for unbelievable things such as the Coronavirus.
For those responsible for putting on events that bring crowds of people together, the World Health Organization has published some key planning recommendations ....
Specific features of the event that should be considered include:
Coming up with an action plan for any event is absolutely necessary.
Clear messaging is also a must.
As an event participant, what can you do?
Wash your hands frequently. Regularly and thoroughly clean your hands with an alcohol-based hand rub or wash them with soap and water.
Why? Washing your hands with soap and water or using alcohol-based hand rub kills viruses that may be on your hands.
Maintain social distancing. Maintain at least 1 metre (3 feet) distance between yourself and anyone who is coughing or sneezing.
Why? When someone coughs or sneezes they spray small liquid droplets from their nose or mouth which may contain virus. If you are too close, you can breathe in the droplets, including the COVID-19 virus if the person coughing has the disease.
Avoid touching eyes, nose and mouth.
Why? Hands touch many surfaces and can pick up viruses. Once contaminated, hands can transfer the virus to your eyes, nose or mouth. From there, the virus can enter your body and can make you sick.
Practice respiratory hygiene.
Make sure you, and the people around you, follow good respiratory hygiene. This means covering your mouth and nose with your bent elbow or tissue when you cough or sneeze. Then dispose of the used tissue immediately.
Why? Droplets spread virus. By following good respiratory hygiene you protect the people around you from viruses such as cold, flu and COVID-19.
If you have fever, cough and difficulty breathing, seek medical care early. Stay home if you feel unwell. If you have a fever, cough and difficulty breathing, seek medical attention and call in advance. Follow the directions of your local health authority.
Why? National and local authorities will have the most up to date information on the situation in your area. Calling in advance will allow your health care provider to quickly direct you to the right health facility. This will also protect you and help prevent spread of viruses and other infections.
Stay informed and follow advice given by your healthcare provider. Stay informed on the latest developments about COVID-19. Follow advice given by your healthcare provider, your national and local public health authority or your employer on how to protect yourself and others from COVID-19.
Why? National and local authorities will have the most up to date information on whether COVID-19 is spreading in your area. They are best placed to advise on what people in your area should be doing to protect themselves.
Be Considerate of Others
Put Your Health First.
This past weekend we were honored to be hired as the planning team for a couple who was getting married in Estes Park. Today the team debriefed about all the wedding details, as we constantly scrutinize our work, and evaluate the other vendors our clients hire and consider whether or not we would recommend them to others.
This wedding was another PERFECT example of why you hire planners. Not only do we manage the details, we jump in and help your other vendors with their work should they fall short, to ensure you are not left stressing over things you shouldn't have to worry about. Everything below actually happened at ONE WEDDING.
What happened: When reviewing contracts of vendors our couple hired, we noticed they hired a company that another client of ours had a very negative experience with. We gave them honest feedback and suggested they NOT to use a particular employee that we didn't feel would serve them well.
What COULD HAVE happened: This couple could have had the same unfortunate experience another client had if they hadn't hired us and allowed us to review their contracts.
What happened: Our clients were from out of state and purchasing all of their decorations, shipping them to their house, then having to ship them to Colorado didn't make sense.
We offered to rent them what we had that would fit with their theme for a very small fee. We also allowed them to ship their other decorations to us and we transported them to the wedding.
What COULD HAVE happened:
Unnecessary expenses, stress, and more work for the bride and groom.
What happened: The catering staff was short staffed and wasn't able to clear the tables in a timely fashion. My Big Day jumped in and started clearing plates, refilling waters, etc.
What COULD HAVE happened: The Mother of the Bride and Aunt Julie could have been clearing plates, rather than visiting with guests.
What happened: Since the catering team was short staffed, they also didn't have enough hands to cut cake and serve it to guests. Guess who served all of the guests? Yours truly.
What COULD HAVE happened: The cake would have made it out to tables by the end of the night when half of the guests had already left.
What happened: The DJ clearly didn't have the correct notes for this bride and groom. He made one mistake after another. My Big Day stepped in with our notes and babysat him to make sure he got his playlist in order.
What COULD HAVE happened: Their guests could have been doing the Macarena and Chicken Dance, even though they explicitly put those on the DO NOT PLAY list.
What happened: The DJ was not well spoken on the microphone and botched a few important moments. My Big Day Event Planners having a wealth of Public Speaking experience, so we politely took over announcements and let him focus on the playlist.
What COULD HAVE happened: Angry family members insulted that they were called by the wrong name, guests missing their shuttle ride back to their hotel, missed speeches... you name it.
When you hire events planners, you are hiring a team of experts who have your best interest at heart, years of experience with every kind of emergency you can imagine, and a team of people who have worked with hundreds of different vendors. We are flexible, reliable, and happy to recommend other great vendors in the industry.
Contact My Big Day
"Dream Big, Live Big. For Life's Events!"
Original Ideas, superior strategies, your own private party planner.
~Event Planning, Coordination & Management~
My Big Day llc
Phone: 970-613-1455 or 303-886-3068
Located in Loveland, CO
As event planners, we serve the entire Front Range; Southern Wyoming, the CO Mountains, and Northern Colorado: Loveland, Fort Collins, Greeley, Windsor, Berthoud, Estes Park, Lyons, Longmont, Boulder, Wellington, Johnstown, Evans, Severance, Timnath, Mead, Frederick, Firestone, Milliken
My Big Day was honored to be chosen as the planners for this stunning garden wedding. The event was hosted at the lovely home of Gary and Carol Ann Hixon of Fort Collins, near Horsetooth Reservoir. The bride and groom, Nikki & Ryder, were surrounded by loved ones who helped with all the little touches that made the day extra special.
Hosting a large event a a private home is no small feat. Not only are you bringing in decorations and rentals to a location vendors haven't been to before, but you need an XXL emergency kit available to trouble-shoot any accessories needed, should the home not be equipped with traditional supplies you would find at a venue. Luckily, My Big Day carries a large amount of supplies with us, AND the Hixons are no strangers to hosting large galas at their home. Aside from some unpreventable weather just prior to the wedding, the day want off without a hitch!
Thank you to all the vendors who made Ryder & Nikki's wedding a spectacular celebration of love!
Flowers: Florals by Rhonda
Cake: Fiona’s Deli & Bakery
DJ/MC: Robert Krueger
Photographer: BlueHaus Studios
Videographer: Forget Me Not Media
Caterer: Café Mexicali
Bartending: With a Twist LLC
MakeUp: Keegan Steele
Hair: Alysse Riccio
Rentals: Best Event Rentals
-My Big Day LLC
No event – no matter how well-planned and well-run – is immune to the occasional crisis or disaster.
My Big Day believes a good event planner will be able to think on his or her feet for the small stuff, and have a solid crisis plan in place for dealing with the biggies. You can’t possibly expect to plan for every type of crisis, but a little advance planning will go a long way to ensure that you can handle whatever comes your way!
If you are well prepared, chances are you won't need the Plan B. But that one time when everything goes wrong, you'll be glad you were prepared!
-My Big Day
My Big Day knows what it's like to host a party... or attend a party, and FEEL it the next day!
When hosting a party-- whether it be a bachelor party, bachelorette party, birthday party, New Years Eve party, a wedding, a sporting event, a Halloween party, etc... feel free to use our helpful list of hangover, or post party recovery essentials!
Put together bags or baggies filled with goodies your guest will appreciate the next day.
Or... if you are an avid party participant, pack your own emergency kit and keep it in your travel bag or car!
Below is our helpful list of essentials.
Feel free to download the My Big Day document and take the list with you!
Being a party planner, one of the issues that commonly comes up is how to get people home safely. While it is not my responsibility, ultimately providing resources to party guests is the smart thing to do.
My Big Day Events has partnered with a number of taxi companies and car services. We list these options with every event we host. Below is a list of those companies we recommend.
As we are gearing up for Halloween, we are tempted to get elaborate with our decorations, and surprises for Trick or Treaters!
My Big Day certainly loves a good murder scene at parties... fake of course.
In researching some creative ideas for our 'Create Your Own Murder Scene' photobooth a the "Slash-back to the 80's" party, we came across this website with some Halloween pranks that went horribly wrong.
Be inspired, decorate smart!
CLICK HERE to read about this bad pranks!
We love a theme. Every party needs one, every event deserves one. Follow us on our journey down the path of creative party planning & exceptional events!