Balloons... Confetti.... Glitter... Champagne... Dancing.... These are a few of our favorite things! But what most of our clients look to us for is vendor recommendations. A good event planner knows who and where to find the right service that suits what you are looking for. And when they find a venue, vendor, or valuable contact - they refer them! Visit our "Favorite Things" page on our website to find a list of places, people and things we love! And if you think someone or someplace is missing, let us know. We love meeting new people too! CLICK HERE to visit our "Favorite Things"
TIMELINE These are general guidelines to keep in mind concerning what needs to be done and when. You may be on a tighter deadline, or have luxurious amounts of time (lucky!). Generally, you should start planning three months in advance so your attendees can arrange their schedule, speakers can begin to prepare their presentations, and you can relax a bit. Every program is different, so adapt this timeline as needed. ORGANIZE MEETING NOTES AND MATERIALS AND REVIEW YOUR TIMELINES Once you’ve established the framework of your meeting and know its general requirements, you’re ready to contact hotels and discuss planning specifics. You’ll find it helpful to set up an organizer with sections for the various planning steps, so you can keep all the meeting information in one place. Some suggested section titles include: Schedules, Audiovisual equipment, Budget, Food and Beverage, Contacts, Recreation, Rooming list , Speakers, Ground transportation, Entertainment, Event communications, Spouse programs, Meeting room setups ,VIPs 3 TO 5 MONTHS OUT •Determine the objective of your meeting •Get your budget approved •Check calendar of events taking place near your desired venue to avoid conflicts •Book meeting site and necessary hotel rooms •Speak to Meetings Director or Sales Manager about menus and meeting room needs •Set up master account for meeting charges and determine who can sign for charges •Invite speakers and provide scope of desired presentation •Invite attendees •Make travel arrangements •Decide on any marketing needs; begin creative development AT LEAST ONE MONTH BEFORE EVENT •Confirm menus, room setups and supplies in writing with your Meetings Director •Reach out to speakers/vendors to check on their presentations (they’ll likely need urging) •Inform hotel of guest arrival time so front desk can be properly staffed •Order gifts and amenities •Order signs and printed materials •Introduce any marketing materials into market •Mail agenda and any brochures to attendees; suggest a dress code and arrival times Cont.... ---------------------------------------- For a full list of to do's, download our PDF below
My Big Day would be crazy not to post about Valentine's Day, since we LOVE love and parties! And we'd also be crazy not to promote the FUN packages we have put together for Valentine's Day. In the 10 years we've lived in Loveland, and 8 years in business, we've always longed for more to do in our great Sweetheart City! Loveland is not only home of the Valentine's re-mailing program, and streets lined with giant wooden hearts with loving messages... we are the home of Valentine's Day! We take great pride in celebrating love. With our friends, Heidi from Heiditown and Mechelle from NoCo Short Bus Tours, we decided to put together packages that celebrate Valentine's Day and all our city has to offer.
Let's face it... weddings can be expensive. From the gown, to the food, to the venue, to the photography, to the flowers... every detail costs money. If you aren't properly prepared, you can be in for quite a shock. Many websites offer budgeting spreadsheets to help couples plan for their BIG DAY. Unfortunately most of them don't add line items for all the miscellaneous things that can pop up, or aren't obvious on your contracts. My Big Day has come up with a list of items that you may want to consider budgeting for when planning your Big Day. Not all items are necessary, but they should certainly all be considered. This way, you'll be able to breathe easy knowing you planned for anything unexpected. For example...
My Big Day LOVES bachelorettes and loves to party! Some traditional bachelor and bachelorette party ideas seem tired and a little 'been there, done that.' Try switching things up a bit and look for fun group activities that a tad un-traditional. Check out the list below and find a party idea that's right for you and your friends. And if you really need help, contact My Big Day and let us plan the party for you!
Whether you are planning a corporate event, a baby shower, a bridal shower, a birthday party, or a wedding... you have a number of vendors out there to choose from. How to you pick? While referrals are great, how to you widen your options, and easily narrow down the vendors who you'll trust to pull your event off with grace? Easy... You do your research You ask them carefully prepared questions You go with your gut! Here Are The Top 10 Things You Should Consider When Interviewing Vendors: 1. Will the vendor commit to your budget and not push you in the direction of things you simply can't afford? 2. Will the vendor pay attention to the smallest of details? Are they prompt and articulate? (You can gage these things by their promptness in returning phone calls and emails, showing up for your meetings early or on time, and by giving you more information that you even asked for) 3. Can the vendor give you thoughtful and original ideas, showing that they are not only invested in their industry, but experienced? 4. Is the vendor familiar with multiple florists, photographers, caterers, planners, bands, and DJs in your price range? Can he/she explain their strongpoints to you briefly? 5. Can the vendor score you some discounts with any other vendors, help you negotiate pricing, or in the least, speak of general pricing for other vendors in the industry to help you with your negotiations? 6. Is the vendor legit? Do they have a website, a Facebook page, a Pinterest page, etc? Can you find reviews about their company online? Can they give you a list of referrals? 7. Can the vendor counsel you on industry etiquette matters and speak to hot trends on the horizon? 8. For the day of the event, can the vendor commit to working with only YOU (not juggling multiple clients)? 9. Will the vendor act as your advocate, conveying your visions and desires to others when you don't feel up to the task? 10. PASSION. Does the vendor have it? If you ask them about their favorite part of their job, do their eyes light up? If you ask them to tell you about why they got into the industry, do they have a compelling story they love to tell? If they can’t tell you why they love their job, will they put passion into your Big Day? Probably not. Note: A professional should have plenty of questions for YOU too. They should easily be able to determine your wishes, needs, level of maintenance, budget, scope of imagination, and more!
My Big Day has thought of writing this article for quite some time... but Colorado Come to Life beat us to it! So, we are cross-posting their clever idea! Take a look at their top 14 places to steal a kiss in Colorado! My Big Day will be sure to do a follow-up with more of OUR favorite places to steal a kiss!
More Halloween photos are posted! CLICK HERE
Thanks to all who put so much spirit into their costumes this year! Cheers! -My Big Day Halloween Costumes 'N' More in Loveland is hosting a HUGE 2 day costume sale! Come on over to the Outlets at Loveland this weekend. Sale: Entire Store 50% to 75% OFF! Dates: Friday Nov. 1st 10am-8pm & Sat Nov. 2nd 10am-5pm Address: 5693 McWhinney Blvd, Loveland, Colorado 80538 Tell them My Big Day sent you! |
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April 2023
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